Finance needs control, even when millions of transactions flow in.
From transaction chaos to financial clarity
High-volume digital businesses process tens of thousands to millions of transactions every month across platforms(e.g. orders, subscriptions, bookings, charges etc.), online payment providers, and bank flows. All this data needs to land correctly in the ERP. In theory this sounds simple, in practice it breaks down. ERP systems are not designed to handle this volume directly.
- The workaround: aggregated postings or manual Excel fixes.
- The result: lost detail, unreliable records, and clearing accounts filling with unexplained balances. Month-end closes drag on, and CFOs cannot deliver a clean balance sheet without heroic effort from their teams.
- In short: transaction flows are too complex and too large for traditional ERP setups. Accounting becomes less reliable, while volumes keep rising.
But control slips when systems can’t keep up.
At scale, transaction processing produces structural challenges that undermine accounting control. ERP systems overload when faced with large transaction flows. Workarounds such as aggregated postings or manual Excel fixes only make things worse: transaction detail is lost, records become unreliable, and suspense accounts fill with unexplained balances.
The problem:
- Loss of transaction detail through aggregation
- Closings that turn into bottlenecks, month after month
- Inconsistent definitions across orders, payments, and bank data
- Unreliable reporting, leading to write-offs and auditor challenges
- Transaction-based ERP pricing driving costs up as volumes grow
- In short, finance loses control just when volumes and expectations keep rising.
The impact:
- Finance teams lose control.
- Clearing accounts pile up with unexplained balances.
- Closing requires nights, weekends, or risky write-offs.
- Complexity scales with volume, undermining efficiency and the credibility of financial reporting.
To close with confidence, finance needs a solution designed for high-volume.
Actuals is that solution.
A dedicated subledger that translates complex transaction flows into clean accounting. Orders, online payments, and bank streams are automatically journalized. Happy flows are booked directly to the right ledger accounts for revenue, VAT, costs, bank. Exceptions such as refunds, chargebacks, and reserves are isolated and fully detailed. The ERP only receives clean, reliable postings.
The result: faster closings, a clean balance sheet, and full control. Accounting that scales with volume, instead of breaking under it.
But control slips when systems can’t keep up.
At scale, transaction processing produces structural challenges that undermine accounting control. ERP systems overload when faced with large transaction flows. Workarounds such as aggregated postings or manual Excel fixes only make things worse: transaction detail is lost, records become unreliable, and suspense accounts fill with unexplained balances.
The problem:
- Loss of transaction detail through aggregation
- Closings that turn into bottlenecks, month after month
- Inconsistent definitions across orders, payments, and bank data
- Unreliable reporting, leading to write-offs and auditor challenges
- Transaction-based ERP pricing driving costs up as volumes grow
- In short, finance loses control just when volumes and expectations keep rising.
The impact:
- Finance teams lose control.
- Clearing accounts pile up with unexplained balances.
- Closing requires nights, weekends, or risky write-offs.
- Complexity scales with volume, undermining efficiency and the credibility of financial reporting.
To close with confidence, finance needs a solution designed for high-volume.
Actuals is that solution.
A dedicated subledger that translates complex transaction flows into clean accounting. Orders, online payments, and bank streams are automatically journalized. Happy flows are booked directly to the right ledger accounts for revenue, VAT, costs, bank. Exceptions such as refunds, chargebacks, and reserves are isolated and fully detailed. The ERP only receives clean, reliable postings.
The result: faster closings, a clean balance sheet, and full control. Accounting that scales with volume, instead of breaking under it.
Six ways we transform high-volume accounting
- Full transaction visibility: No aggregation, every entry traceable line by line.
- Happy flow vs. exceptions: Clean matches go straight to ERP, mismatches flagged separately.
- Transparent transitory accounts: Unmatched items isolated but fully visible with all details.
- Smart reconciliation engine: Auto-resolves mismatches, FX differences, and creates correct entries.
- Reliable ERP postings: Only clean, standardized data hits the ERP.
- Scales without hidden costs: Millions of transactions processed in minutes; no ERP license surprises.
Want to try it out with your data? It’s free
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